Summary of the Meeting of the PS Management Board
held on 28.01.2002
Present : S. Baird, J. Boillot,
D. Boimond (Staff Association), G. Daems, J.P. Delahaye (Chairman), B. Frammery,
R. Garoby, G. Geschonke, J. Gruber, H. Haseroth, M. Lindroos, S. Maury, K. Metzmacher,
S.L. Neboux (Secretary), J.P. Potier, J.P. Riunaud, K. Schindl
Excused : M. Chanel
* * * * *
1. Follow-up of previous meeting and
- Industrial Services : following the refusal of requests for industrial
support in January, K. Metzmacher has reorganised the work so that the
start-up of ISOLDE with the PSB beam (with new controls system) can take
place as planned on 11.04.2002.
J.P. Delahaye informed the PSMB that F. Perriollat will give a short presentation
next week on the modifications concerning industrial services this year.
- LHC manpower plan : as reported last week, meetings have been
held between SL/LHC/ST/EST/PS to find ways of using CERN staff for LHC
activities instead of outsourcing as previously planned. PS is essentially
concerned by the magnetic measurements (1700 magnets) possibly to be carried
out during 2 to 3 years by operation staff. This would entail a different
organisation of the magnetic measurement work and discussions are still
underway to see if it would be feasible.
- MAPS : the PS MAPS seminar took place on 23.01.2002 and was
followed by the majority of supervisors. People not able to attend will
follow a seminar of another division. J.P. Delahaye asked each Group Leader
to send a memo to his staff (with copy to J. Boillot) indicating the name
of the interviewer for each person in the group. All interviews have to
be finished by 31.03.2002 at the latest. Action : Group Leaders
- Organigrams : groups, who have not yet done so, should prepare
the organigrams for 2002. Each Group Leader should give a short presentation
of his group at the PSMB in two weeks time, in particular any changes.
- Administrative Meeting : as in previous years an Administrative
Meeting will take place to decide on the promotions and advancements.
Owing to the large number of decisions to be taken due to the new system,
J.P. Delahaye proposed that approximately 80% of the amount allocated
to PS be distributed to the groups and that the remaining 20% be discussed
by the PS Management following proposals from the Group Leaders. As soon
as J. Boillot has received the divisional quota from HR Division, Group
Leaders will receive an individual quota and should decide on the distribution
within their group. The list of advancements will, however, have to be
approved by the PS Management at the meeting. J. Boillot will give a presentation
at a PSMB in mid-February where the above procedure can also be discussed
and possibly modified. The date of the meeting was fixed for Friday, 05.04.2002
in the afternoon.
- CERN Management Board : an unofficial meeting was held last week
to consider the proposals that the Directorate intends to present to Council
in March concerning the financing of LHC. Although Council had approved
the 1060 million CHF budget for 2002 at the December 2001 meeting, it
was agreed that 5% of the budget (MCHF 53) would be provisionally frozen
in the material budget and that Council would decide on the release of
this 5% following management proposals for ways to finance the LHC cost
increase in the new medium and long-term plans (from 2003 onwards).
- Saving measures for 2002 : a memo has been received from K.-H.
Kissler, convener of Task Force 3, concerning saving measures that have
been taken for 2002. These include the reduction of CERN cars, limitation
of 2/3 of all standard GSM mobile phones to use within the Closed Users
Group (Swisscom network only), limitation of expenditure on PCs, laptops,
printers, a moratorium on new missions and replacements in industrial
service contracts and a moratorium on the purchase of all kinds of office
furniture and paintwork. The limitation in the use of GSM mobile phones
will take effect on 01.03.2002. The division should send a list to the
telephone service before that date of people for whom the present situation
should be maintained. Group Leaders should send the list for their group
to S. Neboux, with priority being given to "on-call services".
Action : S. Neboux, Group Leaders
2. Follow-up of the PS complex shutdown work
- No points for discussion.
3. Report from the SPSC
J.P. Riunaud gave a summary
of the 56th SPSC meeting held on 15.01.2002. The open session consisted
of status reports from the three AD experiments - ATHENA, ATRAP and ASACUSA.
minutes were approved at the beginning of the closed session, followed
by a report on the 155th
meeting of the Research Board on 15.11.2001, status reports of SPS,
PS, PS and SPS experiments, AD1, AD2. The AD team was thanked by all AD
experiments. The beam time request from NA45/CERES was not recommended.
Scientific activities at CERN in the coming years were discussed, as well
as the PS and SPS schedules for 2002. Users have been very co-operative
concerning the shortened yearly schedules, which they prefer to cuts by
4. PS 2002 Budget
B. Allardyce presented the latest version of the 2002 budget. The original
2002 budget was prepared in April 2001, but several reductions in budget
have occurred since then according to instructions received from the Directorate.
It was decided to await the result of the Council meeting in March before
making further cuts corresponding to the part of the budget which was frozen.
Group Leaders should look at the internal distribution of the budget within
their group and notify B. Allardyce of any modifications to be made. Some
points concerning SPL, PIL and LHC-PS are still awaiting clarification.
Action : Group Leaders
5. Scattergraphs in the MAPS context
S. Neboux presented the 2002 scattergraphs and lists of personnel which
are used by the PS Management for the MAPS exercise. As the system is more
complicated, two views of the scattergraphs will now be prepared - one by
"salary" and one by "band, position". Action : S.
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18 February, 2002