Summary of the Meeting of the PS Management Board
held on 04.02.2002
Present : S. Baird, J. Boillot,
D. Boimond (Staff Association), M. Chanel, G. Daems, J.P. Delahaye (Chairman),
B. Frammery, R. Garoby, J. Gruber, M. Lindroos, S. Maury, K. Metzmacher, S.L.
Neboux (Secretary), J.P. Potier, J.P. Riunaud, K. Schindl
Invited : F. Perriollat
Excused : G. Geschonke, H. Haseroth
* * * * *
1. Follow-up of previous meeting and
- MAPS : as some deadlines for HR Division have been modified,
it was decided to hold the PS Administrative Meeting for the 2002 MAPS
decision on Wednesday, 17.04.2002 instead of 05.04.2002 as indicated last
week. However, the deadline for the interviews is maintained and all interviews
should be completed by 31.03.2002. Some Group Leaders said it was difficult
to carry out this exercise in view of the possible restructuring of the
Accelerator Sector. J.P. Delahaye replied that, in principle, the exercise
should be carried out normally and no dramatic changes should take place
- GSM : all GSM phones will be automatically limited to the CUG
zone as from 1.3.2002. Divisions may ask for an extended access for
up to one third of these. As there is some confusion about the different
subscription possibilities, M. Lindroos will give further explanations
at next week's PSMB.
- CERN Management Board : J.P. Delahaye attended the CERN Management
Board on Thursday, 31.01.2002. The three subjects discussed concerned
the status of Industrial Support, the confirmation of cuts discussed at
the previous week's unofficial meeting and the quotas for each division
for the 2002 promotion exercise. The distribution is similar to previous
years with a global quota for Senior Staff and another global quota for
Career Paths A to E, each with a quota by type of promotion (double step,
change of band, etc.) Now that the official figures are known, a policy
for the division will be defined more precisely and a quota given to each
group. Further explanations will be given by J. Boillot at the PSMB on
- Group organigrams : at the PSMB on 11.02.2002 Group Leaders will
give a brief presentation of recent and/or proposed changes in the organigram
of their group.
Committee : J. Boillot has informed the PSMB by e-mail of the results
of the FSC held on 29.01.2002. Four extensions out of the five requested
were accepted. All the five new requests were accepted but with deferred
dates for three of them. Group Leaders were worried that some candidates
will accept work elsewhere if they have to wait too long before being
able to start work at CERN.
- EDMS : following
last year's presentation by T. Pettersson on the EDMS, this tool has been
implemented successfully for CTF. As PO Group is now also interested in
using this tool for existing elements, J. Schinzel has proposed to set
up an EDMS Working Group in PS to study the needs and to share expertise.
B. Frammery said that many documents cannot yet be transformed and put
into EDMS, so it would be useful for such a group to identify the needs
in the division and give feedback to the EDMS development team concerning
the quantity and format of documents that need to be incorporated into
EDMS. K. Metzmacher pointed out also that PO cannot start using this system
until a structure for the division has been decided upon and suggested
that it should preferably be by machine, rather than by group. M. Lindroos
also confirmed that it is important to first define a structure for the
whole division. It was decided that J. Schinzel be asked to set up a working
group, and appointed as chairperson, to study the use of EDMS as a documentation
for the whole division. Other members will include representatives from
CTF3, LEIR/PIL, PO Group and ISOLDE.
cabling workshop : information was received concerning the closure
of the EST-DEM workshop. This has now, however, been denied by the EST
Division Leader and users can continue to give cabling work to this workshop.
In case of difficulties, B. Heck should be contacted.
- PS Seminars :
S. Baird will now take over the responsibility for PS Seminars from B.
Autin as already foreseen last year. J.P. Delahaye thanked S. Baird for
accepting this job and encouraged him to propose internal PS subjects
in addition to the external ones, especially as it was not possible to
hold the PS Days this year as planned.
: Group Leaders should start deciding on members of their group who will
be attending conferences in 2002 and inform T. Kehrer. As decided last
year, each group has been allocated a certain amount to be spent on such
travel. Certain conferences such as EPAC are also subject to a Sectorial
quota. It is hoped that a decision will be made at the Accelerator Sector
Meeting foreseen for 26.02.2002. A reduction of between 25 and 40% is
expected for EPAC 2002. (There
were 17 PS staff attending EPAC 2000.) Twenty-nine abstracts have been
received for the division.
2. Follow-up of the PS complex shutdown work
- ISOLDE : M. Lindroos and K. Metzmacher reported that the consolidation
of the ISOLDE controls in the ISOLDE experimental hall which involves
the recabling of more than 300 power supplies, was going very well and
good progress is being made.
3. Status of the EURISOL study
M. Lindroos attended the 2nd
Town Meeting of the EURISOL project, held in Abano, Italy from 24-25
January 2002 and gave a presentation
of the current status and the progress made so far by the EURISOL Task Groups.
This project is one of the five Research and Technical Development projects
in Nuclear Physics supported by the EU and which aims at completing a preliminary
design study of the next-generation European ISOL radioactive nuclear beam
facility. The general feeling is that EURISOL will only be built if synergy
with other high intensity proton users can be established.
J.P. Delahaye stressed the importance of such projects, in the present
framework of reduced resources for R&D work at CERN and opportunities
should not be missed to take part in such collaborations, especially as
this one is of great interest to ISOLDE and SPL. It is fully supported by
the Director of the Accelerator Sector and D.O Williams, the CERN Co-ordinator
for the European Union, will be contacted by R. Garoby and M. Lindroos to
ensure that CERN requests a role of partner in the project instead of the
present status of observer.
4. Industrial Services
F. Perriollat gave a presentation
concerning Industrial Services in PS in 2002 with the proposed phases, objectives
and methods, teams and management of resources. He proposed to make a 6
month simulation of the billing system (old and new simultaneously), in
order to compare differences between the two systems, before adopting the
new procedure in September 2002. The teams proposed by the two Industrial
Service Groups were also presented.
The PSMB accepted the proposal to carry out a simulation of the billing
during the next six months, but the actual date of the switchover to the
new system will be decided later on. The taking over of responsibility by
the IS Groups, including their proposals for regrouping the teams, was also
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18 February, 2002