CERN

 Proton Synchrotron Division

 

PS/DR/Note 2002-047 (Min.)      

 

Summary of the Meeting of the PS Management Board

held on 25.03.2002

 

Present : B.W. Allardyce, J. Boillot, M. Chanel, J.P. Delahaye (Chairman), B. Frammery, R. Garoby, G. Geschonke, J. Gruber, H. Haseroth, C.E. Hill, M. Lindroos, D. Manglunki, S. Maury, K. Metzmacher, S.L. Neboux (Secretary), J.P. Potier, J.P. Riunaud, K. Schindl

Excused : S. Baird, D. Boimond (Staff Association), G. Daems,

* * * * *

J.P. Delahaye welcomed D. Manglunki (replacing S. Baird) who has been appointed Deputy Group Leader of Operation as from the beginning of April. He also thanked M. Lindroos for having carried out this function for the last three years but who now needs to focalise more on ISOLDE in order to ensure an optimum programme compatible with the limited resources in the coming years.

1. Follow-up of previous meeting and matters arising

2. Follow-up of the PS complex shutdown work

3. Guidelines for MAPS 2002

An Administrative Meeting will take place on Wednesday 17.4.2002 to decide on career advancements for categories A to E. As this is the first exercise with the new career system a Personnel Co-ordinator from HR Division will also be present. J. Boillot presented the quotas per group and a breakdown between the different types of advancement and the number of people eligible. Group Leaders should send two lists to J. Boillot by 9 April 2002. The first one with a list of names covering approximately 85% of the group quota, which should normally be accepted without further discussion, unless opposition from another Group Leader. The second list, with no guarantee of acceptance, should contain about 20% of the quota and in this case all proposals will be discussed and decided upon at a divisional level in this meeting. J. Boillot will distribute the divisional guidelines to the Group Leaders.


4. Report on the meeting of the LHC Commissioning Committee on Ions for LHC

M. Chanel gave a summary of the LCC meeting held on 13.3.2002 on the subject of ions for LHC. There are now two experiments instead of just ALICE which will be active during ion runs reducing the lead ion luminosity lifetime to less than 4 hours. Several limitations, in particular excessive space charge at SPS injection, have led to a modified LHC filling scheme for Pb ions: i) 100 ns bunch spacing (instead of 125 nsec), ii) bunches are split before PS extraction so as to ease space charge in the SPS and recombined at SPS high energy, iii) modified bunch pattern in both LHC rings. The LHC beam position monitors cannot resolve less than 2 x 107 ions per bunch, which is about one third of the nominal beam intensity, so the injectors must present the nominal lead intensity to the LHC in (probably) 2008. Another item raised was the serious bottleneck in 2007 when the SPS has to deliver protons for LHC commissioning while at the same time running in the SPS with lead ions. It was also stressed that the common design report for lead ions, from the source to the collision, is required. The minutes of the meeting will be available soon.

5. Report from the Finance Committee and Council Meetings

J.P. Delahaye attended the Finance Committee (FC) and Council Meeting which took place last week. Following presentation of CERN's proposal for the budget and schedule for completion of LHC, the Finance Committee was not in a position to recommend unblocking of the 5% of the laboratory's 2002 budget which had been held back pending resolution of LHC funding issues and agreed to refer to the Committee of Council (CC). In order to preserve the normal functioning of the laboratory in 2002 the CC recommended to Council a compromise, namely to unblock 20 MCHF on the understanding that the unblocking of the remaining 33 MCHF will be renegotiated by the Committees in June. However, no clarification has yet been made concerning the use of the 20 MCHF, but this is normally meant to be unblocked for the non-LHC activities of the laboratory.

An optimistic note was the announcement by the DG that Switzerland proposes to advance contributions of 90 MCHF to CERN without interest (to be recuperated in the years 2007 to 2009) and Switzerland also encouraged other members states to follow their initiative. India will now become an Observer Member of CERN and has increased its contribution to MCHF 28, mainly in equipment and manpower.

H. Hoffmann presented CERN's achievements in Technology Transfer, followed by the submission of adjudications for LHC which were all accepted. The DG then presented his report on measures proposed to finance and organize LHC. In the PSMB J.P. Delahaye showed the economy measures and reallocations per activity proposed by the DG for the years 2002 to 2010 and commented on the reactions of some of the Member States. Decisions will be taken in June when certain figures have been clarified and the conclusions of the External Review Committee have been given.

Dr. R. Aymar, Chairman of the External Review Committee made an oral presentation of the preliminary findings of the committee where a fundamental change is recommended in matters of CERN's management, ways of working, tools and culture. Costs and not only technical perfection must be taken into account for new projects and in particular for LHC sub-systems. Resources to complete the project, both financial and manpower, must be monitored continuously. In the case of LHC, no indications on the cost to completion were given to Member States from 1996 until 2001, so last year's cost increase came as a shock. In his final remarks Dr. Aymar mentioned that the best asset of CERN was a competent and dedicated staff and that the LHC project is built on solid technical foundations and is the world-wide priority in high energy physics. Preliminary recommendations were given regarding the modification of the organizational structure and programme. The report of the ERC will be finalized for the June meetings.

                                                       Susan Neboux

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sln 26 March, 2002