CERN

 Proton Synchrotron Division

 

PS/DR/Note 2002-065 (Min.)      

 

Summary of the Meeting of the PS Management Board

held on 29.04.2002

 

Present : S. Baird, J. Boillot, D. Boimond (Staff Association), H. Braun, R. Cappi, M. Chanel, G. Daems, J.P. Delahaye (Chairman), B. Frammery, R. Garoby, J. Gruber, H. Haseroth, M. Lindroos, S. Maury, S.L. Neboux (Secretary), J.P. Potier, K. Schindl

Excused :B.W. Allardyce, G. Geschonke, K.D. Metzmacher, J.P. Riunaud

* * * * *

 

1. Follow-up of previous meeting and matters arising

2. Follow-up of schedule meeting and PS complex operation

3. Report on the CERN Management Board

In the absence of J.P. Delahaye, K. Schindl attended the CERN Management Board held on 25.4.2002. The DG announced the death of V. Weisskopf, former Director-General, on 21.4.2002 at the age of 93. He also recalled the early history of CERN, triggered by J.P. Delahaye, with the famous telegram sent to I.I. Rabi on the "Birth of CERN" in February 1952 from an intergovernmental meeting in Geneva "We have just signed the agreement which constitutes the official birth of the project you fathered at Florence. Mother and child are doing well and the doctors send you their greetings". In the same year, the strong-focusing principle was adopted for the proposed PS machine. As mentioned earlier the CERN convention was signed on 1 July 1953 and festivities are being planned for the fiftieth anniversary.

B. Pollermann, IT, gave a report on long-term electronic archiving (LTEA). For the present time, no coherent archiving policy exists at CERN, except for CDS and EDMS. However, the technological progress on data storage is rapid and the cost should diminish in the near future. In order to avoid loss of documents during the next 3-5 years, it is proposed to extend e-mail archiving as a limited, well-defined project and to mandate a small high-level task force to define a CERN-wide record-handling policy.

The DG gave an oral presentation on the preparation of the June Committees and recalled the history of the crisis in terms of 2002 budget allocation. Preliminary versions of the medium-term and long-term plan are needed for the SPC in May and the final versions should be available by the end of May. Figures will be drafted by the Sectorial Planning Officers and checked by divisions. Sectors and divisions will also have to work on the 170 MCHF savings in Industrial Support by the redeployment of people, following the delay of the LHC start-up and the stopping of SPS for one year.

The DG announced the setting-up of a Human Resources Review Board with the objective of proposing an implementation of a coherent Human Resources Management strategy to enable CERN to build the LHC within the boundary conditions of the long-term plan. The work programme includes (i) redeployment of CERN staff to LHC, (ii) monitoring of LD staff rehiring, (iii) facilitate inter-sectorial staff mobility, (iv) prepare implementation of locally recruited staff (LRS); and in the longer run (v) implement P&M (personnel plus material cost) with appropriate recognition of staff cost. All these measures are interrelated, and many actions have to be taken in parallel, not sequentially, due to lack of time.

H. Schönbacher presented a review of TIS activities in 2001. Subjects included the completion of LEP dismantling with nobody receiving a dose >0.5 mSv. The material was barely radioactive, but must be stored inside CERN and there is a lack of space for radioactive waste. As decided by the Directorate, more ISR sectors will be made available for storing some 16000 tons. Other matters concerned the appointment of a full-time GLIMOS for each LHC experiment, safety training courses given to newcomers, TSO's, RSO's, FGSO's, CSO's etc. and the good relations with neighbouring Swiss and French fire services which also includes the exchange of people which means that the CERN fire brigade would not be alone in case of a major fire. Twenty fires occurred in 2001 but around 560 alarms received and it is proposed to improve the fire detection systems. TIS also warned the management to be beware of budget cuts which might reduce the safety of personnel.

The next meeting will take place on 23 May 2002 and possible items on the agenda are the MTP and LTP and restructuring of the ACC Sector.

4. Report on the SPS Days

S. Baird gave a personal review of the SPS Days which took place in March and consisted of a review of SPS operation during the past year and plans for the future. Two other members of PS - D. Manglunki and M. Giovannozzi also attended

5. Report on the IPHI Workshop

Due to lack of time, R. Garoby was not able to report on this workshop which took place in PS last week. He will give a presentation at the next PSMB.

6. Other matters

Muon collaboration (MCOG) : H. Haseroth will present a summary of this meeting at a forthcoming PSMB.

Safety Workshop : a safety workshop is being organized at CERN at the end of October on the general issues of safety for future high intensity facilities by M. Lindroos/PS, T. Otto/TIS and P. Thirols/LMU (Ludwig-Maximilians-Universität, Munich)

                                                       Susan Neboux

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sln 30 April, 2002