Summary of the Meeting of the PS Management Board
held on 08.07.2002
Present : J. Boillot, M.
Chanel, G. Daems, J.P. Delahaye (Chairman), B. Frammery, R. Garoby, G. Geschonke,
C.E. Hill, M. Lindroos, D. Manglunki, E. Métral (Staff Association),
K.D. Metzmacher, S.L. Neboux (Secretary), J.P. Potier, J.P. Riunaud
Excused : S. Baird, J. Gruber, H.
Haseroth, S. Maury, K. Schindl
* * * * *
1. Earned Value Management
J.P. Delahaye welcomed P. Bonnal who is co-ordinator in the Accelerator
Sector for the technical planning of the LHC project and a member of the
Earned Value Management (EVM) project core team. Following weaknesses in
monitoring progress of LHC, it has been decided to adopt the EVM tool which
was introduced at the Department of
Defense in the USA in the sixties and is now obligatory for all governmental
projects receiving public funds including the Department of Defense, Department
of Energy (DoE), Department of Agriculture
etc. The responsibility for the system was transferred to the American National
Standards Institute (ANSI)
in 1996. An equivalent Canadian standard is in preparation, but so far no
European equivalent exists.
P. Bonnal gave a presentation
on the implementation of EVM at CERN for the LHC Project, describing the
objectives, organization, EVM basics, followed by the implementation and
reporting. The structure for earned value management is now being applied
to the LHC project and a preliminary tool to provide CERN projects with
system is being developed by AS Division. A preliminary version should
be available in September and version 1 should be in full production by
the end of 2002. C. Wyss, Director of Accelerators, has asked for this framework
to be applied to all Accelerator Sector projects by March 2003.
J.P. Delahaye said that the division should move on to EVM, starting with
the projects. Each project should then be broken down into activities (Work
Units) to prepare the WBS (Work Breakdown Structure), which is a prerequisite
for setting up an EVM system. This breakdown is also required by J.P. Delahaye
to prepare the "Morges III" meeting where the mandate of divisions/groups
will be discussed in detail. Project Leaders of PIL (incl. LEIR), CTF3,
PS Consolidation, Isolde Consolidation and SPL are therefore requested to
prepare the WBS of their project and the corresponding resource profile
- budget and manpower - of each package. Group Leaders are asked to prepare
a list specifying all activities in their groups by 25th July 2002, in addition
to the PPA situation foreseen for 2003 (see last
week's PSMB). Action : Group and Project Leaders.
2. Follow-up of previous meeting and
- Financial control : J.P. Delahaye has forwarded a message from
A. Naudi to Group Leaders concerning a stricter control of budget which
will now take place, in addition to the "Nature" and distribution
of manpower for each activity. The "PPA" (Programme, Project,
Activity) codes will be examined and updated if necessary every three
months. In between these updates, Group leaders should inform S. Neboux
if there is any major change.
- Safety :
- Chilled water piping : G. Daems reported on a problem concerning
the chilled water piping that was dismantled during the last two shutdowns.
Due to slight radioactivity it is necessary to store this piping for
10 to 15 years before it can be treated as normal waste. At a meeting
two weeks ago, TIS and ST (responsible for this project) proposed
to crush the piping to reduce it from 150 m3 to 20 m3.
However, as the equipment at CERN is not able to deal with it, an
outside firm would have to be called in at a cost of approximately
100 kCHF. A solution for the funding has not yet been found. This
led to the subject of the remaining piping that was foreseen to be
dismantled during the next shutdown. G. Daems had learned from ST
that this has been postponed for budgetary reasons and priority has
been given to modifications in the East Hall, as there is not enough
money to do both. J.P. Riunaud remarked that the East Hall modifications
will be done over several years. As the division has not received
any official information concerning this delay for the piping work,
J.P. Delahaye will address a message to the ST Division Leader to
obtain full details.
- nTOF area : G. Daems is also concerned about several radiation
alarms which have occurred near door 205 situated in a technical
tunnel of the old ISR ring . The space above the tunnel is actually
used as a workshop. The alarm indicates to the MCR an abnormal beam
loss in the TT2 tunnel. After installation of the new shielding to
ensure an independent access to the nTOF tunnel, it is proposed to
install a beam loss monitor (BLM) near dump D3 during the next shutdown
to provide an independent means of monitoring for the MCR. Action
: J.P. Potier.
- EDMS : a mandate
is being prepared for a PS EDMS team to act as liaison with EST which
is responsible for the CERN EDMS system, and to assist PS users who will
have to use this system. The team, led by J. Schinzel, is composed of
S. De Man, E. Durieu-Thiry, A. Fowler, R. Noulibos. All new projects must
use EDMS, but the use for the present facilities is left to the discretion
of the Group Leaders. J.P. Delahaye encourages groups to use this tool,
but knows that it is not always possible to find the required manpower.
G. Geschonke brought up the subject of internal and external access and
this problem will be referred to the EDMS team.
- PS Seminar : the PSMB conveys their congratulations to P. Knaus,
a former Doctoral Student and Fellow, who has completed his thesis on
simulation at injection at the Booster and received the best marks. He
will give a PS seminar on the subject this year.
- MCR access : D. Manglunki mentioned problems with the access
system to the MCR since last week. Access during working hours (0830-1200
and 1300 to 1700) is available to everyone with a CERN card and access
during other hours, weekends and nights to privileged users only. Apparently
the privileged user database is not correct and only a few people were
able to gain access as privileged users. Action : G. Daems.
: C.E. Hill announced that the laser ion source (LIS) worked successfully
as an oscillator last Friday, 5.7.2002. J.P. Delahaye congratulated the
whole team and said that everyone who has visited LIS was extremely impressed
by the high quality of the laser ion source, as well as the shielding
that had been installed since all interference with Linac2 had been avoided.
- Air conditioning Central Building : R. Garoby spoke about the
problems over the last four years with the air conditioning in the central
building, which has bad effects on the beams. It is no longer possible
to continue in this way and it was decided that J.P. Delahaye will also
mention this in his mail to ST Division.
- MAPS 2002 : J. Boillot said that the amendments to contracts
following the MAPS exercise will be given to Group Leaders this week for
distribution to the staff concerned, except for changes from career paths
A, B, C, D which are still under study.
- Pb ion runs : J.P. Riunaud showed a
transparency concerning heavy ions in 2002 and 2003. A modified 2002
schedule was approved by the Director-General and will be submitted to
the Research Board in September 2002. No Pb ion run at 158 GeV.A will
take place in 2002 and the SPS will be stopped two weeks earlier than
foreseen.Therefore, week 42 will be available for the SPS magnet tests.
Only a one week extension will be granted for the indium run in 2003 and
no lead ion run.
- MD : problems were encountered during the start-up after the
machine development on 3.7.2002. The reasons will be studied.
- A&B Meeting : the first meeting of the Division Leader, Deputy
Division Leader and Group Leaders of the future A&B Division will
be held on Thursday, 11.7.2002.
- CTF2 : B. Frammery has been contacted again about an extension
of CTF2 in November. As reported in the PSMB of 24.6.2002, a person from
OP Group has been nominated to discuss with H. Braun and the groups concerned
about a possible extension. A decision will then be taken by the PSMB.
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11 July, 2002