CERN

 Proton Synchrotron Division

 

PS/DR/Note 2002-113 (Min.)      

 

Summary of the Meeting of the PS Management Board

held on 08.07.2002

 

Present : J. Boillot, M. Chanel, G. Daems, J.P. Delahaye (Chairman), B. Frammery, R. Garoby, G. Geschonke, C.E. Hill, M. Lindroos, D. Manglunki, E. Métral (Staff Association), K.D. Metzmacher, S.L. Neboux (Secretary), J.P. Potier, J.P. Riunaud

Excused : S. Baird, J. Gruber, H. Haseroth, S. Maury, K. Schindl

* * * * *

1. Earned Value Management

J.P. Delahaye welcomed P. Bonnal who is co-ordinator in the Accelerator Sector for the technical planning of the LHC project and a member of the Earned Value Management (EVM) project core team. Following weaknesses in monitoring progress of LHC, it has been decided to adopt the EVM tool which was introduced at the Department of Defense in the USA in the sixties and is now obligatory for all governmental projects receiving public funds including the Department of Defense, Department of Energy (DoE), Department of Agriculture (USDA), NASA, etc. The responsibility for the system was transferred to the American National Standards Institute (ANSI) in 1996. An equivalent Canadian standard is in preparation, but so far no European equivalent exists.

P. Bonnal gave a presentation on the implementation of EVM at CERN for the LHC Project, describing the objectives, organization, EVM basics, followed by the implementation and reporting. The structure for earned value management is now being applied to the LHC project and a preliminary tool to provide CERN projects with an EVM system is being developed by AS Division. A preliminary version should be available in September and version 1 should be in full production by the end of 2002. C. Wyss, Director of Accelerators, has asked for this framework to be applied to all Accelerator Sector projects by March 2003.

J.P. Delahaye said that the division should move on to EVM, starting with the projects. Each project should then be broken down into activities (Work Units) to prepare the WBS (Work Breakdown Structure), which is a prerequisite for setting up an EVM system. This breakdown is also required by J.P. Delahaye to prepare the "Morges III" meeting where the mandate of divisions/groups will be discussed in detail. Project Leaders of PIL (incl. LEIR), CTF3, PS Consolidation, Isolde Consolidation and SPL are therefore requested to prepare the WBS of their project and the corresponding resource profile - budget and manpower - of each package. Group Leaders are asked to prepare a list specifying all activities in their groups by 25th July 2002, in addition to the PPA situation foreseen for 2003 (see last week's PSMB). Action : Group and Project Leaders.

2. Follow-up of previous meeting and matters arising

3. Follow-up of schedule meeting and PS complex operation

4. Miscellaneous

                                                       Susan Neboux

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sln 11 July, 2002