PS/DR/Note 2002-188 (Min.)
Summary of the Meeting of the PS Management Board
held on 11.11.2002
Present : J. Boillot, R. Cappi, M. Chanel, G. Daems, J.P.
Delahaye (Chairman), B. Frammery, R. Garoby, G. Geschonke, J. Gruber, H. Haseroth,
M. Lindroos, D. Manglunki, E. Métral, Staff Association (except point
6), K.D. Metzmacher, S.L. Neboux (Secretary), J.P. Potier, K. Schindl
Excused : S. Baird, J.P. Riunaud,
* * * * *
31.10.2002 and 04.11.2002 : these two meetings were devoted
essentially to preparations for the new A&B
Division . Future A&B Group Leaders made presentations of their
groups with organigrams, pending issues, problem areas and relocation
of staff. The organigrams are being finalised and will be available shortly.
Due to the large amount of subjects to be discussed before the end of
the year, it was decided to hold an ABMB meeting every week on Mondays
at 9.30 a.m. as from 18.11.2002. This means displacing the remaining PSMB
meetings to Fridays at 11 a.m. instead of Mondays. Therefore, the next
PSMB meetings will take place on 22.11.2002, 6.12.2002 and Thursday, 19.12.2002.
- Morges III : this meeting was held to decide on the CERN Staff
Plan to be presented to the December Council Meeting. A great amount of
work was carried out in the groups to prepare the A&B Staff Plan and
T. Kehrer has prepared a file with all the requests, summaries and proposals
for the A&B Group Leaders. They are now preparing a short summary
of their proposals with reasons and justifications in order to prepare
a complete report on the current exercise, which will be used as a basis
for future years. The report should be ready in about four weeks' time.
J.P. Delahaye gave a résumé of the Director-General's conclusions
- P&M (Personnel and Material) : as from 1.1.2003 each
division will receive a budget in Swiss Francs for manpower and material.
It will, therefore, be the responsibility of each division to take
care of its own expenditure and to decide to a certain extent on the
proportion to be spent on personnel and material allowing for much
more flexibility. Guidelines will be provided.
- Additional posts 2003 : the Director-General realises that
a lot of people are missing in 2003 to 2006 and will propose to Council
to budgetize temporary posts over the next three years to absorb missing
staff by increasing the loan which will be reimbursed as from 2007.
It should be possible to obtain 46 posts with 3-year limited contracts
(for the whole of CERN) above the present CERN complement in 2003.
(See also item in Finance
Committee summary.) Normally sixteen should be allocated to the
- LRS (locally recruited staff) : the principle of local staff
(LS) was approved on 3-year limited duration contracts. This is considered
as a bridging solution for this category of staff, and should then
be reviewed as part of the next 5-year review of the SR&R. All
LS posts opened will be subject to Selection Boards as for any other
- Ratio limited duration/fixed-term contracts : no rules will
be enforced at CERN level and decisions will be made in the divisions.
However, the ratio limited duration/fixed-term contracts must be high
enough to keep flexibility and guidelines will be supplied.
- Outsourcing/insourcing : activities to be outsourced and
others to be insourced were discussed.
- Finance Committee
: K. Schindl gave a summary
of the points discussed at the Finance Committee which he attended in
the absence of J.P. Delahaye. Highlights were :
- FC recommends to Council the approval of the calculated cost variation
indices, notably a salary index of 1.2%.
- the DG asked for a staff complement increase of 60 staff during
4 years, an increase compared to the Morges figures quoted above.
: an important workshop took place on 7-8.11.2002 at CERN on the LIS
Project. K. Schindl will distribute a short written summary
of the meeting to the PSMB.
- CTF2/CTF3 : B. Frammery spoke about a request he has received
for extension of operation of CTF2/CTF3. G. Geschonke showed transparencies
describing the situation of a PILoT
test with an RF gun photo-injector which it is proposed to carry out
in the CTF2 building in May 2003. J.P. Delahaye confirmed that CTF2 will
stop as foreseen on 29.11.2002 (CTF3 stopped already on 26.10.2002) and
this cannot be changed. G. Geschonke said that it is foreseen to test
some structures without beam after that date but this will require timing
and controls. The PILoT test in May creates difficulties for CO Group
as they would be obliged to maintain the old controls technology used
for CTF2 which it was foreseen to clean up as soon as CTF2 stopped. A
meeting will be held on this subject in the PS Auditorium on Tuesday,
03.12.2002 at 10 a.m.
- Booster Studies : B. Frammery also mentioned 0.6 sec repetition
time study on the Booster. As this study has not yet been officially accepted,
it is not possible for CO to put manpower effort into it. K. Metzmacher
confirmed that the position of PO Group is identical. J.P. Delahaye explained
that only exploratory studies on this subject, under the co-ordination
of M. Benedikt, have been authorized. A mandate is being prepared for
R. Garoby who will be responsible for studies on improving present facilities,
of which the 0.6 sec repetition time study will be a part. Improvement
proposals will be studied by a working group which will then make recommendations
to the ABMB. J.P. Delahaye proposed to invite M. Benedikt to the next
PSMB to give further explanations on the 0.6 sec study and its status.
- Desktop computers : B. Frammery has received more information
about the pilot system for the leasing of PCs from IT Division. A general
policy for computers should be defined for A&B Division next year,
but it was agreed that the division will participate in this pilot scheme
for around 20-30 machines.
- ISOLDE : a workshop Radiation Protection Issues related to Radioactive
Ion Beam Facilities (SAFERIB)
was held at CERN from 30.10. to 1.11.2002. M. Lindroos will report on
the workshop at one of the remaining PSMB meetings. A meeting also took
place with the Director for Fixed Target and Future Programmes, C. Détraz,
on the short and long-term policy for shifts on ISOLDE. M. Lindroos will
send a summary to the group leaders.
- SciTech :
D. Manglunki mentioned the SciTech web event which took place last week
and that as the contract for emitting such an event is valid until end
November, it is proposed to hold another Antimatter
web cast on 21 or 22 November.
- PS Visit : SL/CO and LHC/IAS who will form the AB/CO Group with
the PS/CO Group will visit PS installations on Wednesday, 20.11.2002.
Visits of SL and LHC have already taken place. J.P. Delahaye encouraged
such visits of PS installations and equipment as these are not very well
known by members of other divisions.
2. Shutdown work
- Shutdown work started today, apart from a spare magnet (VB4) which
has been removed from the TT2 tunnel and sent to SL.
- Booster power supplies : D. Manglunki said that there are some supplies
that cannot be switched off and secured (consignées). This will be
followed up by PO Group.
K. Schindl presented an overview
of the LHC Technical Board of 5.11.2002 covering the first meeting of the Cost
and Schedule Review Committee (see SL
contribution), LHC Civil Engineering, LHC Installation Group in EST and
summaries from the LCC,
LEMIC and TCC.
4. FNAL Tevatron luminosity upgrade
by K. Schindl covered the DOE Review of Tevatron Luminosity Performance which
was held at FNAL from 28 to 31 October 2002 with participants from US laboratories,
TRIUMF Canada and CERN. FNAL envisages an integrated luminosity over the years
2002 to 2008 between 6.5 and 11 fb-1. This appears very ambitious
and requires considerable R&D work on various sub-systems of the Tevatron
and its injectors.
5. Staff Association
Nothing to report from the Staff Association. J.P. Delahaye mentioned a meeting
held last week concerning Local Staff (LS) and the important role played by
the Staff Association to obtain the best conditions possible for this category
6. End-of probation period steps, remaining exceptional service premiums
J. Boillot showed the proposals received from Group Leaders concerning end-of-probation
steps for all staff members hired in 2001 and the remaining part of the 2002
MAPS exercise for exceptional service premiums. A slight reduction had to be
made as the number of requests exceeded the quota, otherwise all proposals were
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14 November, 2002