PS/DR/Note 2002-200 (Min.)
Summary of the Last Meeting of the PS Management Board
held on 06.12.2002
Present: S. Baird, J. Boillot, M. Chanel, J.P. Delahaye (Chairman), B. Frammery, R. Garoby, G. Geschonke, J. Gruber, H. Haseroth, C. Hill, T. Kehrer (Secretary), M. Lindroos, E. Métral (Staff Association), J.P. Potier, J.P. Riunaud, K. Schindl
Invited: M. Benedikt, R. Cappi (for the first point of the agenda)
Excused: G. Daems J. Lettry, K. Metzmacher, S.L. Neboux
* * * * *
At the occasion of this last meeting, J.P. Delahaye warmly thanked the PSMB for the fruitful collaboration during the period of 3 years he has been Division Leader. He particularly appreciated the team spirit of the PSMB which made it possible to always come to a consensus when taking decisions.
1. Recommendations of the Working Group and PPC of the study of the Booster cycling at 0.6 sec (M. Benedikt and R. Cappi).
J.P. Delahaye congratuled M. Benedikt for the excellent presentation at the PPC last week as well the whole team for all the work done, with very little means, in the framework of this study. The aim of the study is to explore the possibility to increase the number of PSB cycles available for the users by 67%. During this meeting M. Benedikt summarized the conclusions of the tests that were done during the last two years, listed the cost of several scenarios, the major impact on other areas, and recommended future activities to take place during the 2002 shutdown and in 2003. These were approved by the PSMB. It was also decided to document the results and to continue the study on the impact of all the users (and not only ISOLDE) in the framework of the "High Intensity Proton" study. The HIP Working Group (Members: M. Benedikt, K. Cornelis, R. Garoby (chairman), E. Metral, F. Ruggiero and M. Vretenar) is in charge of preparing recommendations to the management of the AB division for the evolution of the proton accelerators at CERN.
2. Follow-up of previous meeting and matters arising
- PSMB 22.11.2002:
- LIS: A Workshop on the LIS project took place at CERN on 7-8.11.2002. Due to the late delivery of the High Power Laser from Russia, no results on ions produced by LIS were available (some preliminary tests have been done since). As a consequence, LIS cannot be envisaged as a possible ion source for LHC and the decision for the LEIR route is now confirmed. However, considering the great interest to get some preliminary results, and the enormous effort invested so far, it was proposed to continue the R&D work on LIS until the end of March 2003, at an additional CERN cost of 60 KCHF. It was also suggested to submit by April 2003 a proposal for a collaboration (financed by resources from outside CERN) which continues the R&D at CERN, or eventually in another laboratory: In this latter case, CERN should ask for a compensation for the laser.
- ABMB 25.11.2002:
- Committees : Following the merging to AB, a review was made of the PS and SL representatives at CERN and International meetings and committees. A few committees will become redundant. An updated list will be made available as soon as possible.
- ABMB 02.12.2002: C. Wyss was invited to this meeting. Discussions took place on several subjects such as :
- the new Control Centre: the proposed project combines the new Control Centre with the "Palais de l'Equilibre", available from the Expo'02 exhibition. This wooden dome would be the show case of CERN, installed on top of the new Accelerator Control Centre. A proposal has been submitted to the Swiss Authorities and a definite answer is expected in February 2003.
- Communication in the sector: An ACC Board will be held every two weeks in order to improve the communication in the sector. Division leaders, their deputies and DPOs will be invited.
- The website of the new AB Division is now accessible from the CERN web pages.
- Matters arising:
- Editorial Board: J.P. Delahaye thanked the PS Editorial Board for the succesful operation during the past 10 years. Considering the heavy load for an editorial board in the AB division, Group leaders will be responsible for the papers published in their groups. The last activity of the Editorial Board was to check and approve the abstracts to be submitted by members of the PS Division to PAC03 (23 PS abstracts, 60 in total for PS & SL !)
- PS 2002 Highlights: K. Schindl collected the 2002 "highlights" for the division, a selection of which will be presented at the December Council by the DG.
- Annual Interviews (MAPS): The calendar for the 2002/2003 annual interview programme is confirmed from 15 November 2002 to 15 March 2003. The report form template is available on the HR division website. Note that the form has not changed since the last exercise. Each staff member can now generate his/her own MAPS form including the personal data for the first page via the HRT application (info).
- PS Info: contributions to be sent to Eveline Durieu-Thiry as soon as possible
- Annual Report: contributions to be sent to B.W. Allardyce as soon as possible.
- Technical Students: the results of the last TSC have been distributed. The number of selected students decreased by 20% due to CERN saving measures (21 for the AB Division instead of 26 for PS and SL at the last committee). For the PS 8 requests out of 12 have been satisfied (2 Doctoral + 6 Technical) and the 2003 quota is almost completely allocated.
- Savings: the Director of Administration sent out a memo to the Division Leaders with the following saving measures foreseen for 2003:
- Industrial Support: an additionnal reduction of 4 MCHF.
- Car pools: reduction of the number of cars (1 less for PS, 5 for SL). This reduction will be discussed in a future ABMB; due to the merging of PS and SL even more cars rather than less will be needed for travelling between the two sites.
- Office equipement: removal expenses will have to be reduced and a ceiling for office equipment spending will be introduced.
- GSM: according to a memo sent out by K. Kissler, the phones bills for the PS are still too high. This is surprising after the efforts made by the division to get well below the target set by the Directorate. The savings due to the "private" option have apparently not been included in these bills and a review of the total cost will be made.
- Compensation of shift work: according to a memo from J. van der Boon, compensation for shift work in time off or money is now possible. The choice between compensation in time or payment will be done on a case-by-case basis for each shift. Once that choice is made, no subsequent change will be accepted. In cases where shift work is compensated in time, the compensatory leave shall be taken within 6 months but transfer to a saved leave account will not be permitted.
- OP Board: a board was held on 29.11.2002 to replace the two operators selected earlier this year but who both declined the offers. 2 candidates were selected and their contracts are under preparation. They will start on 1 February 2003. S. Baird underlined the flexibility of HR division in the organization of this (replacement) board.
- Desktop Forum: PC leasing: B. Frammery informs the PSMB that the policy of leasing PCs will be adopted in the AB division. 30 PC will be leased from IT Division next year. For persons who are obliged to have one office on the Meyrin site and one office on the Prevessin site, B. Frammery proposes the solution of a portable PC with 2 docking-stations rather than two PCs. This solution considerably reduces the cost of the equipment.
3. Shutdown work
- Injection line LEIR: the work done on E2 line is ahead of schedule and therefore the start of the dismantling/reassembling of the magnets is advanced to early January 2003.
- FE4 insulator: this key element of the new ISOLDE front-end shows high voltage leaking, to be examined during the shutdown. A spare insulator is available.
- ECRIS: after having served during the ion-run without problem, the source shows signs of excessive humidity. Complete cleaning is being carried out.
4. PS Consolidation Project (J. Gruber)
A Draft note was sent to the PSMB for approval. J. Gruber summarizes the status of 2002. The total commitment for 2002 was 770 KCHF (740 foreseen). Funds for the PS Consolidation are ensured by the P082 Project, but were usually topped up by divisional subventions. However, due to the general saving measures, the latter were substantially reduced since 2000. Therefore consolidation has now to concentrate on indispensable renovation work to ensure the functioning of the LHC and its detectors. J. Gruber presents his program including resources (budget, CERN manpower, Industrial Support) mentioning that actually some 4 to 5 m-years of Industrial Support is already working on the consolidation in progress, financed by the normal exploitation budget. This part of the actual Industrial Support budget (380 KCHF) should remain to be allocated during the next years of the consolidation budget. K. Schindl suggested to mention the ISOLDE program consolidation project and to emphasize in the conclusions the fact that this project just deals with consolidating items needed for the LHC.
5. Operation statistics and the 2nd job of the operators during the shutdown (S. Baird)
S. Baird presented a selection of items which will be published in the Annual Report such as the PS Complex accelerator machine statistics, beam statistics, the distribution to the users of particle beams accelerated in the PS in 2002, such as proton beams for SPS, TOF facility, AD, LHC tests, ISOLDE. An analysis of fault rates will also be given.
Following the PSMB of 22.11.2002, the list of 2nd job of operators during the forthcoming shutdown has been completed by additional requests. The number of total requests now exceeds the available manpower. Several "high priority" requests are not satisfied (mainly due to the top priority of the LHC magnet measurements) so the Group Leaders concerned are asked to make a critical review of the list and propose operators able to execute these requests. These proposals will be collected and discussed in a special meeting (action: S Baird). Once the final list is ready, a memo will inform operators and supervisors of their duties. J.P. Delahaye underlines the importance of the operators being fully integrated in the technical groups during the (5 months!) shutdown in order to get fully experienced. The 2nd job's supervisor normally should be member of the technical group, and will have to participate in the MAPS exercise of his supervisee.
6. Report from the INTC meeting held on 25.11.02
- J.P. Riunaud reported on the issues concerning n-ToF (open and closed sessions):
- a draft document on the installation and the performances of the Facility was presented. This document will be published as a yellow report.
- for 2003, 12.1 x 1018 p+ are requested (as compared to 6.8 x 1018 p+ requested and delivered in 2002).
- M. Lindroos reported on the ISOLDE part of the meeting:
- the technical report included items such as technical support for Users (considerably reduced during the last 3 years, so it is even more important to clarify who is responsible for what and where to find answers). It also covered development work such as the Mono ECR Source for noble gases, several consolidation activities and shutdown work.
- Presentation of the scientific report : 375 shifts in 2002! This new record is mainly due to the succesful push-pull mode of running GPS and HRS.
- two new proposals and one deferred.
During the closed session:
- presentation of the ISOLDE-REX position document to be approved by the Research Board and the SPC.
- proposal to form a "Standing group for upgrade of the ISOLDE facility" (AB members are : E. Chiaveri, R. Garoby, J. Lettry, M. Lindroos).
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tk 9 December, 2002