Summary of the Meeting of the PS Management Board
held on 24.06.2002
Present : B.W. Allardyce,
J. Boillot, M. Chanel, G. Daems, J.P. Delahaye (Chairman), B. Frammery, R. Garoby,
G. Geschonke, J. Gruber, E. Kugler, D. Manglunki, E. Métral (Staff Association),
K.D. Metzmacher, S.L. Neboux (Secretary), U. Raich, J.P. Riunaud, K. Schindl
Excused : S. Baird, H. Haseroth, M.
Lindroos, S. Maury, J.P. Potier
* * * * *
1. Follow-up of previous meeting and
- PSMB 17.06.2002 : no follow-up or remarks.
- ISOLDE : the PSMB expressed their gratitude to E. Kugler, who
was present, for the many years of work devoted to ISOLDE, and wished
him an excellent retirement.
- Honorary Member : one request has been received and accepted
by the PSMB for one year, subject to a modification of the proposed tasks.
- Secretariats : following the departure of N. Gaillard, A. Molat-Berbiers
will take over the secretariat of AE Group (in addition to PP Group).
- FSC 18.6.2002 : the results were disappointing as only 1 PS request
out of 5 was accepted due to the immediate application of the Directorate
decision to reduce the number of Fellows and Associates (as well as staff)
assigned to R&D. Two requests for extensions were, however, granted.
- Invitations PSMB : to make sure that all groups are represented
in the absence of a Group or Project Leader, a copy of the invitation
with the agenda will now also be sent systematically to the deputies.
- LHC Magnetic Measurements : J.P. Delahaye explained the present
situation concerning manpower for the magnetic measurements. As already
reported in earlier meetings, CERN management decided that this activity
would no longer be outsourced (thus nominally saving 8.8 MCHF) and has
to be carried out mainly by CERN staff, which will require approximately
25 people working shifts of 3 x 8 hours per day for 10 1/2 months per
year. One solution proposed following the Morzine meeting has been refused
by the DG, so PS and SL Division and OP Group Leaders are studying other
solutions, in the first place for 2003. Normally shift teams are composed
of 3 x 7 operators in order to leave time for second jobs. As the magnetic
measurements will be carried out over a limited period of time, it is
proposed to reduce these teams to 3 x 6 operators. Thanks to a new collaboration
between CERN and India, the latter will be able to provide ten people
for this work. After a serious analysis in the two OP Groups, taking into
account the reduction in operation and the composition of the new OP group,
it should be possible to find the remaining eight FTE (full-time equivalents).
All operators will receive training and participate in the magnetic measurements
for part of their time, in addition to their normal operation work. For
2004 and 2006, six more FTE will be required and for this reason a memo
has been addressed to all PS and SL staff to find volunteers, willing
to work shifts, for a minimum of one year. People will be detached to
the Magnetic Measurement Section of the new AB/OP Group.
B. Frammery said that, since the LHC/IAS section will also be joining
the new Controls Group, it must not be forgotten that people are needed
to develop the software for the magnetic measurement application programs.
S. Baird has sent a message to the PSMB concerning specific tasks in the
groups that could be well-suited for an operator during the next shutdown
(six months) and J.P. Delahaye encouraged groups to make the best use
possible of this precious manpower. Requests should be sent to S. Baird
as soon as possible, so that these "second jobs" can be organized
- Lead ion run 2002 : a meeting with C. Détraz, Research
Director, will be held on Wednesday, 26.6.2002.
- DG meeting : the DG gives a talk to CERN staff this afternoon
to report on the outcome of the June meetings of Council and its Committees.
- Ions in LHC : an important meeting will take place next Friday,
28.6.2002, with R. Cashmore, Research Director, to clarify physics requests
for ions in LHC. M. Chanel and K. Schindl will attend the meeting and
give a summary at a future PSMB.
- CTF2 : H. Braun has asked if it would be possible to envisage
a final(?) extension of running CTF2 in November and December 2002. B.
Frammery said that due to the enormous effort which will be required this
year to merge the PS and SPS controls, it would be difficult to envisage
an extension of CTF2. It was decided that OP Group will nominate a person
to discuss with H. Braun and the groups concerned in order to understand
the consequences of such an extension. In this context, J.P. Delahaye
wondered if it would not be wiser to separate operation of the PS complex
from CTF3 and take advantage of the six-month PS shutdown for running
- Safety : G. Daems spoke about the proposal from TIS to reinforce
the shielding between the nTOF and TT2 areas by means of a metal wall
1.6 m thick near dump D3. This would allow access to the primary nTOF
area without having to cut the beam for the SPS and AD. J.P. Delahaye
said that PS fully supports the TIS proposal to install extra shielding,
which will simplify operation.
- Operation and schedule meeting : nothing special to report. Machines
are working well, but due to the heat wave, the cooling in the East Hall
is working at its limit.
- Linac 3 : a request has been received from the LHC vacuum team
to extend Linac 3 operation by three weeks from 28.10.02 to 15.11.02 for
vacuum tests. If the scheduled lead ion run is cancelled, Linac 3 would
be free for three weeks of vacuum tests, but if the lead ion run takes
place, the matter will have to be rediscussed.
3. Report on the CTF3 collaboration meeting
This meeting took place at CERN from 12-13 June, with collaborators from
INFN Frascati, SLAC, Uppsala, LAL and RAL and proved very useful. G. Geschonke
gave a presentation
on subjects discussed which covered the injector, DBA (drive beam accelerator),
phase monitor, 30 GHz test stand, several presentations on work being done
at INFN, RAL, CERN and the planning. J.P. Delahaye stressed the importance
of such collaborations, especially now that resources for R&D at CERN
have suffered another dramatic cut.
G. Geschonke also showed transparencies
on the first promising results obtained last week in CTF3 where bunches
generated with 3 GHz RF are recombined by RF deflectors to a bunch train
of 12 GHz (multiplication factor 4, as required by CLIC) and later to 15
GHz (multiplication factor 5, as required by CTF3). The PSMB congratulates
the CTF team for this very important proof of principle of this novel scheme
for RF multiplication.
4. Report on the Finance Committee and Council Meetings (see Press
J.P. Delahaye has distributed copies of the most important documents to
Group Leaders, such as the Medium Term Plan (MTP) with the scientific activities
of CERN and budget estimates for the years 2003-2006 and projection for
the years 2007-2010, the report from the External Review Committee and annexes,
as well as comments to the latter from the Director General. Copies of the
ERC report are available at the secretariat.
The 2003 budget was approved, the 33 MCHF frozen at the beginning of the
year from the 2002 budget was unblocked and all contracts for LHC were accepted.
The External Review Committee report was presented and all recommendations
were highly appreciated by the Member State delegates. Council refused to
approve the Medium-Term Plan until the ERC recommendations have been incorporated:
it will be presented again in September. Member States have also requested
a detailed staff plan (down to group level) for the coming years and a "Morges
III" meeting to discuss the CERN staff plan is foreseen in October
2002. Member States also requested an external independent audit, nominated
by Council, to be set up. Senior staff appointments were confirmed, including
the appointment of S. Myers as Division Leader of the new Accelerator &
Beams Division resulting from the merging of SL and PS. Long discussions
took place in all meetings on the different scenarios proposed by the Director
General for the cost-to-completion for the LHC project, resources for non-LHC
programme and a new long-term financial framework and staff plan for the
Organization, which will be submitted to Council in December 2002. Following
the dramatic cut of resources for R&D, J.P. Delahaye asked the R&D
project leaders to study the impact this further reduction in resources
will have on these studies, so that the conclusions can be given to CERN
S. Myers proposes to hold a meeting on the new Accelerators & Beams
Division (A&B) for all PS and SL personnel, provisionally fixed for
Tuesday, 2nd July at 9 a.m. in the Main Auditorium.
The next PSMB will be held on Monday, 1.7.2002 at 4 p.m. because of conflict
with a special CERN Management Board on Monday morning.
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26 June, 2002