Proton Synchrotron Division


PS/DR/Note 2002-125 (Min.)      


Summary of the Meeting of the PS Management Board

held on 22.07.2002


Present : J. Boillot (Chairman), R. Catherall, M. Chanel, G. Daems,B. Frammery, R. Garoby, G. Geschonke, J. Gruber, H. Haseroth, D. Manglunki, E. Métral (Staff Association), S.L. Neboux (Secretary), J.P. Potier, J.P. Riunaud,

Excused : S. Baird, JP Delahaye, M. Lindroos, S. Maury, K.D. Metzmacher, K. Schindl

* * * * *

1. Follow-up of previous meeting and matters arising

2. Follow-up of schedule meeting and PS complex operation

3. Work breakdown structure

J. Boillot spoke about the work breakdown structure (WBS) and 2003 PPA situation which Group and Project Leaders have been asked to provide by 25 July 2002. The aims are twofold, firstly to check the financial situation in 2003 and make sure that the PPA situation corresponds to resources available and follows the MTP (reduced R&D) - the result will be presented at the PSMB in two weeks' time and secondly to prepare for the "Morges III" meeting. The splitting of activities into work units (WU) is the best way to evaluate resources in money as well as personnel and to make sure that they fit together. He showed the breakdown from K. Metzmacher for PO Group, where the present budget codes have been used as a basis for the list of activities and suggested that other groups follow this example. For each WU a short description should be given (a couple of sentences), one person responsible, a budget code and if possible only one PPA.

JP Potier is worried that such a list of activities does not highlight missing resources and R. Garoby said that examples are needed, in particular for non-project activities. G. Geschonke said that the AIS tool should soon be available and it would be better to wait for this informatics tool before going into too much detail. Normally, a template had been promised by AS for 15 July 2002, so J. Boillot will contact V. Hatton who is responsible for the preparation of the Morges III meeting. In the meantime, Group and Project Leaders should give a) the PPA 2003 situation for their present group and b) a draft list of Work Units with name of person responsible for each unit, the budget code, and if possible the resources required. Action : Group and Project Leaders

4. Preparation of the A&B Staff Plan

A sub-group, composed of J. Boillot, E. Chiaveri and J.P. Delahaye, has been set up to make the staff plan for the future A& B Division, which has been requested for the "Morges III" meeting. Both PS and SL presented staff plans previously, taking into account the natural decrease in staff and evaluating future needs. The first version of the A&B personnel evolution will be presented to the A&B Management Board next week 29.7.2002. Each new group has been asked to provide a list of staff and known departures.

J.P. Potier brought up the problem of PPA code for people on early retirement. At present, the only possibility is to put these people under the code "FGS" (general services), which gives a misleading picture of manpower resources in the division. Although requests have already been made to FI previously, without success, to create a separate code for people on early retirement, it was agreed that J. Boillot will bring up the subject at the next BPG (Budget Planning Group).

                                                       Susan Neboux

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sln 24 July, 2002